Job Overview:

As an Administrative Assistant,you’llbe responsible forproviding a wide variety of administrative and staff support services. Performs office workdirectly relatedto property management and the general business operations of the association; Mayassistwith employee payroll, budget preparation, control of records and reportsregardingoperations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

• Coordinates collection and preparation of operating reports, such as time-and-attendance records,terminations,and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable andsubmitfor Manager’s review and approval.
• Maintains,updates,and coordinates resident information in computer database at a minimummonthly. Generates and provides this information to the Property Manager, Board ofDirectors,and valet desk.
• Keeps track of insurance certificate requests. Maintains insurancerecordsbooks for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Sets up meetings for Board Approval process.
• Keeps packages updated with new memos and policies asrequired.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory ofcommon areaskeys, transmitters and key fobs for residents and re-order as needed following established procedures.Maintains log for sales and cash purchases as needed.
• Follows safety procedures andmaintainsa safe work environment.
• Other duties asrequired.

Skills & Qualifications:

• Associatesdegree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy:Intermediateproficiencyin Microsoft Windows software.
• Mustpossessstrong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

• Physical demands includeabilitytolift upto 50 lbs.
• Standing, sitting, walking and occasional climbing.
• Required to work at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms.
• Ability to work extended/flexible hours, weekend, and attend Board meetings asrequired.
• Driving when necessary.

Supervisory Responsibilities

• No supervisory responsibilities

• Schedule:Monday-Friday 8:00am – 4:00pm

What We Offer :

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental,and vision. In addition, you will be eligible for time off benefits, paidholidays,and a 401k with company match. Occasional travel may berequiredto attend training and other company functions.

Compensation: $19.00 Hourly

Disclaimer :

The above information in this description has been designed toindicatethe general nature and level of work performed by employees within this classification. It is not designed tocontainor be interpreted as a comprehensive inventory of all duties, responsibilities, and qualificationsrequired ofemployees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.