Payroll Manager

Payroll Manager

Job ID 1677

May 15, 2024

Department: Human Resources

Employee Group: https://www.grcc.edu/sites/default/files/docs/humanresources/meetconferhandbook_2020-03.pdf

Schedule: 8:00 am - 5:00 pm, 40 hours/52 weeks

Compensation: Grade 16, $71,000

Benefits: https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance/medical-plans/new-hire-benefit-enrollment

Reports to: Executive Director of Human Resources

Posting Closes: May 29, 2024

SUMMARY

The Payroll Manager at Grand Rapids Community College is responsible for overseeing all aspects of payroll operations for faculty and staff. This role plays a critical part in ensuring accurate and timely processing of payroll, compliance with relevant laws and regulations, and providing excellent service to college employees. The Payroll Manager provides oversight and supervision of other payroll professionals as well as supporting and educating human resources colleagues in payroll set up best practices.

ESSENTIAL FUNCTIONS

Payroll Management:

• Oversee the day-to-day operations of the payroll department, including payroll processing, tax withholding, and payroll-related deductions. • Ensure accurate calculation and distribution of salaries, wages, and other compensation for all GRCC employees. • Implement and maintain payroll policies, procedures, and controls to ensure compliance with federal, state and local regulations. • Administer both GRCC sponsored retirement plans, MPSERS through the Office of Retirement Services, and the Optional Retirement Plan with TIAA. • Participate in and process adjunct and overload batch transfer payments. • Oversee and collaborate in processes related to faculty absences and substitute pay. • Process employee leave plan set up and accruals.

Team Leadership:

• Lead and manage payroll professionals, providing guidance, support and mentorship to ensure high performance and professional development. • Foster a collaborative and customer-focused work environment that prioritizes accuracy, efficiency and employee satisfaction. • Conduct regular performance evaluations, set goals, and provide feedback to team members to promote continuous improvement. • Assist with Healthcare Reform compliance and tracking.

Compliance and Reporting:

• Stay abreast of changes in payroll laws, regulations, and best practices and ensure compliance with all relevant requirements. • Prepare and submit payroll tax reports, including W-2s, 1099s, and other tax filings, accurately and on time. • Generate payroll-related reports for internal stakeholders, auditors and government agencies as needed. • Prepare and distribute annual benefit profiles. • Oversee the administration of unemployment claims and responses. • Prepare information used during collective bargaining agreement negotiations.

System Management:

• Oversee the administration and maintenance of the payroll system and related software applications. • Collaborate with IT staff and vendors to implement system upgrades, enhancements, and integrations to improve efficiency and functionality. • Troubleshoot payroll system issues and coordinate resolution with technical support teams.

Customer Service and Support:

• Serve as a primary point of contact for payroll-related inquiries and provide timely and accurate responses to employees, supervisors and other stakeholders. • Resolve payroll discrepancies and issues in a professional and customer-focused manner, ensuring employee satisfaction and compliance with policies and regulations.

Other Job Functions:

• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position. • Other