Incumbent serves as Administrative Assistant for the Prosecuting Attorney and Deputy Prosecuting Attorneys, and is responsible for providing secretarial support to department personnel. DUTIES: Prepares new case files, including preparing charging information, probable cause affidavits and various court documents, requesting defendant background information, prior conviction documents, obtaining signatures, making copies and filing with the court. Knowledge of the correct language of the criminal statutes in order to prepare charging information properly; and further, needs to know what details of a crime constitute probable cause and should be included in affidavits. The use of a specialized software program designed for use by Prosecuting Attorneys, and require a working knowledge of this program as well as basic keyboarding and basic data entry. Answers telephone and greet office visitors, providing information and assistance, taking messages, and scheduling appointments, meetings and deposition dates, and/or transferring/directing to appropriate individual or Department. Manages the Pretrial Diversion and Deferral Programs including screening tickets for qualification, sending agreements by mail, paying fees to the clerk, filing agreements with the court, and dismissing the case upon completion. Prepares, copies, organizes and files various documents, such as discovery materials, plea agreements, court motions, and correspondence. Assist law enforcement personnel in locating case status and dispositions as requested. Maintains Deputy Prosecuting Attorneys calendar and assist in all stages of case preparation. Notifies crime witnesses of impending court trials, including generating and sending subpoenas and scheduling pre-trial appointments. Coordinates deposition dates, including notifying court reporter and scheduling room and sending subpoenas. Delivers outgoing mail to postal drop-off site and receives incoming mail from Prosecutors postal mailbox. Checks all interdepartmental mailboxes on a daily basis. Periodically attends training seminars as required. Performs related duties as assigned. RESPONSIBILITY: Incumbent performs a variety of standard and recurring duties according to department policies and procedures and legal requirements, with priorities determined by court filing deadlines and service needs of the public. Incumbent's work is periodically reviewed in progress for compliance with legal requirements and department policy. Errors in work are usually prevented through legally defined procedures and are detected through supervisory review. Undetected errors may result in loss of time for correction.